1. Why Land Information Matters

A useful property assessment begins with identifying the property as clearly as possible.

A land parcel can have several pieces of information attached to it. These may describe its size, surveyed identity, administrative location, access and surrounding context.

When those details are entered consistently, a digital system can organise the property more clearly.

2. Understanding Acres, Roods and Perches

Acres, Roods and Perches are commonly encountered when land extent is described in Sri Lanka.

These units allow a land extent to be expressed as a combination rather than as a single decimal figure.

For example, a land extent may be entered as:

Keeping the components separate can help users enter land information in the same form in which it appears in their available records.

3. Why 99DIG Should Keep the Original Land Units

A user may have a survey plan or another property record showing the land extent in Acres, Roods and Perches.

Requiring that user to convert everything before data entry can introduce avoidable mistakes.

A more practical digital workflow is to allow familiar land units to be entered directly and then use conversions internally where the system requires a common basis.

This allows 99DIG to preserve the original information entered by the user while still organising the data for digital assessment.

4. Land Extent Should Be Entered Carefully

Land extent is one of the property details that users should check before completing an assessment.

Entering 15 Perches when the available record shows 50 Perches, for example, would describe a materially different land parcel.

Users should therefore refer to the best property information available to them rather than estimating the extent unnecessarily.

5. What Is a Lot Number in the 99DIG Workflow?

A lot number can help distinguish a particular land parcel shown in available survey information.

Where a property has a lot number, entering it can make the digital property record more specific.

The value of recording the lot number in 99DIG is identification. It allows the assessment record to carry the reference entered by the user.

It does not mean that 99DIG independently confirms ownership, title or the legal status of that lot.

6. Survey Plan Number

A survey plan number is another useful reference that a user may provide when describing the property.

If the user has access to the relevant plan information, 99DIG can record details such as:

• plan number;
• lot number;
• surveyor name where available;
• survey date where known;
• land extent shown in the available information; and
• other relevant identification details.

These fields help organise property information within the assessment report.

7. A Survey Reference Is Not the Same as a Digital Assessment

Survey information and a digital property assessment perform different functions.

99DIG can record survey references supplied by a user. The system does not replace a licensed surveying service, boundary determination or preparation of a survey plan.

8. Land Name

Some land records include a land name in addition to a postal or administrative address.

Recording the land name may help users identify the property more clearly, particularly where the name appears consistently in their available documents.

99DIG can therefore include a separate field for the land name rather than forcing it into the street-address field.

9. Property Address

A property address is useful, but the level of detail available can differ from one location to another.

Depending on the property, an address may include:

• road or street name;
• village or locality;
• town;
• postal area; or
• other locally recognised location information.

The goal within 99DIG is to store a location description that helps distinguish the subject property from another property.

10. Grama Niladhari Division

The Grama Niladhari Division can provide useful administrative context for a property.

It can help organise a property according to a more specific local area than the District alone.

Where the user knows the relevant GN Division, 99DIG can record that information as part of the property profile.

The system should not guess a GN Division where the user has not provided reliable information.

11. Divisional Secretariat Division

The Divisional Secretariat Division provides another layer of administrative location information.

When combined with the GN Division, District and Province, it can help produce a clearer structured location record.

This becomes useful when the final digital assessment displays property-location details in an organised format.

12. Local Authority Area

Properties may also fall within a Municipal Council, Urban Council or Pradeshiya Sabha area.

Recording the Local Authority area can help users understand which local administrative context the property belongs to.

99DIG may therefore request this information when it is relevant to the selected property and assessment purpose.

13. District and Province

District and Province information provides broader geographic identification.

These fields are particularly useful when properties from different parts of Sri Lanka are stored or reviewed through the same platform.

They also help prevent two similarly named localities in different areas from being confused with one another.

14. Building a Clear Administrative Location

A structured 99DIG location record might therefore contain:

15. Google Maps Location

A Google Maps link or geographic pin can provide additional location context.

It can help users indicate where the subject property is situated, especially when a written address alone is difficult to interpret.

Within 99DIG, a map reference can support:

• general property location;
• surrounding-area review;
• road-access context;
• nearby development context; and
• organisation of available market information.

16. Boundaries

A user may also have information describing the North, East, South and West boundaries of the property.

Where available, these descriptions can be recorded within the digital property profile.

They may help the user understand how the land is described in their available records.

99DIG should preserve boundary descriptions as user-provided information rather than representing them as independently surveyed conclusions.

17. Access Information

The way a property is accessed can be important to understanding its physical context.

Useful user-provided details may include:

• name or type of access road;
• direct or indirect road access;
• approximate access width where known;
• main-road relationship; and
• other observable access characteristics.

This information can help 99DIG describe the subject property more completely.

18. Why Local Information Helps Market Context

Comparable property information becomes easier to organise when the subject property’s location is clearly described.

For example, knowing only the District may be too broad for a meaningful comparison.

Administrative details and map context can help users understand whether other market information relates to the same general area or to a significantly different location.

99DIG can therefore combine location information with property type and physical characteristics when organising market context.

19. Do Not Guess Missing Property Information

A digital form may make it tempting to fill every field. However, entering an invented answer is generally less useful than clearly indicating that information is unavailable.

If the user does not know the survey plan number, lot number or another property detail, 99DIG should allow that uncertainty to be handled appropriately rather than encourage false precision.

20. How 99DIG Organises Sri Lankan Land Information

A simplified 99DIG land-information journey may look like this:

21. Keeping the Professional Boundary Clear

99DIG can organise land information, measurements, survey references and location details entered by a user.

That digital organisation should remain separate from work that establishes legal ownership, surveyed boundaries, title validity, planning status or another matter requiring formal professional or statutory confirmation.

The platform does not need to perform those functions in order to provide useful property-information and assessment support.

22. Final Thought

Good land information creates a clearer starting point for a digital property assessment.

Land extent, survey references, administrative divisions, location and access all describe different parts of the same property.

When those details are organised carefully, users can understand the subject property more clearly and reduce avoidable errors during the assessment process.